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May 26, 2017

Amherst College is seeking a Fellowships Coordinator in the Fellowship Office. Under the leadership of the Director of Fellowships, the Fellowships Coordinator imagines and executes outreach communications and events to recruit candidates for national fellowship competitions and celebrate their achievements; works creatively and proactively to promote national fellowships to a diverse student population, and to promote fellowships that specifically value diverse applicants; manages the application process and distribution of funds for the Amherst College Fellowships (internal awards); maintains records and creates reports of application/applicant data; and assists in processing applications for submission to foundations. The Coordinator will also advise and provide essay feedback and write evaluations for Fulbright ETA applications in the fall. This individual interacts with numerous departments across the College, including the Controller’s office, the Registrar, Public Affairs, Financial Aid, the Loeb Career Center, and faculty, and interacts regularly with students, in person and through email.

The Coordinator takes appropriate actions to support a diverse workforce and participates in the College’s efforts to create a respectful, inclusive, and welcoming work environment.

Key Responsibilities

Process Management

· Manage online application process and fund distribution for $1,000,000 in internal awards (Amherst College Fellowships (ACF) including issuing checks, updating contact information; problem-solving
· Maintain detailed records for each stage of the application and distribution process
· Promptly field questions from applicants and recommenders about ACF through email and over the phone
· Prepare report for Board of Trustees and other campus constituents on ACF award decisions
· Assist Director in managing and submitting application materials for national fellowships


· Set up information sessions and other events where Director will present on fellowships to students
· Proactively promote fellowships to under-represented minority and first generation college students, hosting events and attending those hosted by the Diversity & Inclusion Office
· Generate promotional and recruiting communications including emails, regular Facebook postings, and newsletters from the Office of Fellowships; supply text to other AC communication forums
· Coordinate with foundation representatives and alumni for campus visits
· Initiate and maintain correspondence with alumni to create networks for fellowship applicant support

Advising & Writing

· Advise students on applications for the Rangel and Pickering Scholarships, Humanity in Action, and other direct-apply fellowships that value diversity in their applicant pool
· Provide essay feedback, write application evaluations, and advise students on Fulbright
English Teaching Assistantship applications; assist in writing institutional assessment letters for Knight-Hennessy applicants
· Participate in interviews and mock interviews as needed

Office Support

· Assist with revising/updating Office of Fellowships webpages regularly as requested by Director
· Maintain records about applicants; generate reports through Excel for various constituencies
· Process mailings, purchase supplies, and submit reimbursement expense receipts
· Organize meetings for Committee on Student Fellowships by Doodle Polls or other meeting management tools; purchase supplies/refreshments for meetings as requested

Required Qualifications

· Bachelor’s Degree
· 2-3 years of related experience
· Demonstrated cultural competence/ability to work well with a diverse student body

Interested candidates should submit electronically to a cover letter, resume, and the names and contact information (e-mail and/or telephone number) for three professional references.

Open until filled
May 19, 2017

Two Positions are open in the Macaulay Honors College at Baruch College/CUNY

Program Coordinator
The position is responsible for supporting Honors programming, communications and managing department projects and processes. Individuals with an interest in working within a co-curricular academic environment and programming are encouraged to apply.
To apply, please visit:

Senior Academic Advisor
The Macaulay Honors College (MHC) is seeking a Senior Academic Advisor to be located at Baruch College. The primary responsibility of the Senior Academic Advisor/Honors Advisor is to advise and mentor honors students. Individuals with experience in academic and co-curricular advising are encouraged to apply.
To apply, please visit:

Open until filled
May 19, 2017

Harvard College is seeking an Assistant Director for the Office of Undergraduate Research and Fellowships (URAF). The successful candidate will provide expert information and advice on all Harvard research and fellowships programs, and major national fellowships.  Responsibilities include but are not limited to:
Research and Fellowships advising

*  Advise students on writing/developing fellowships essays and project proposals, and improving interviewing skills.
*  Initiate outreach to departments and residential Houses; plan and conduct information meetings, workshops, and panel discussions.
*  Provide program information and guidance to House Fellowships Advisors.
*  In collaboration with Director and other Assistant Directors compose and edit all online or paper publications, advising/training materials, and related communications for the office.

Research and Fellowships program management

*  Prepare and process research and fellowships applications materials; read all applications; review and provide feedback on applications; write and coordinate institutional nomination letters. 
*  Manage special alumni-funded fellowship programs, and assist with the administration of the Harvard Summer Undergraduate Research Village programs.
*  Manage the entire selection process for specific research and fellowship competitions as delegated by the Director.
*  Recruit, schedule, and manage faculty selection committees; serve on selection committees as a non-voting member and source of expert information on research and fellowship programs.

Research and Fellowships department administration

*  Manage the Undergraduate Research and Fellowships website content and promotional materials.
*  Ensure that research program participants and fellowships recipients, selection committees, and domestic/international vendors and programs receive their stipends, reimbursements, tuition and fees, and all other payments in a timely fashion.
*  Monitor fellowships recipients in the field in collaboration with the University’s health and safety team (Global Support Services).
*  Collaborate with and provide guidance to academic departments, major administrative offices, and research centers across campus on matters of policy and processes.
*  Cultivate and maintain relationships with national fellowships sponsors; peer institution colleagues; and overseas university faculty and tutors.
*  Ensure timely payment of stipends and reimbursements to constituents.
*  Steward donor/alumni relations.


*  Bachelors degree required, Masters degree preferred. 
*  3+  years of teaching, advising, or administrative experience in a university. 
*  Experience with research, fellowships and international study and travel.

More information about the position and employment at Harvard may be found at .  Select “Search Jobs,” then “Administrative/Staff Jobs-External Candidates,” then “Search Openings.”  In the Auto Req ID field enter the job identification number, which is 42529BR. More information about the Harvard College Office of Undergraduate Research and Fellowships may be found at .

Open until filled
May 16, 2017

The University of New Hampshire is seeking an Educational Program Coordinator II.

Job Description: Position will partner with the University of New Hampshire’s Office of National Fellowships, which supports undergraduates, recent alumni, and graduate students (50%), and the Hamel Center for Undergraduate Research (50%), which provides resources and support for undergraduates conducting independent research.

The primary responsibilities for this position include: providing comprehensive advising support to undergraduate and graduate students and recent alumni from all colleges in identifying and applying for nationally competitive scholarships and fellowships and independently managing the university-wide Undergraduate Research Conference through which students from across all colleges in the university present research, scholarly, and creative projects.

The direct link to review the posting is:

Open until filled
May 15, 2017

American University is accepting applications for the position of Assistant Director, Office of Merit Awards.

The Office of Merit Awards prepares students to compete for nationally competitive, merit-based scholarships, serving a high-performing segment of the undergraduate and graduate student populations whose credentials may include, in addition to very strong grades, foreign language skills, leadership abilities, and a commitment to community service. Within the office, the Assistant Director plays an important role in mentoring applicants, primarily for internationally oriented scholarships and providing general advising. He/she supports the Associate Director in administering large and complex competitions, such as the Fulbright Grant and Boren (Graduate) Fellowship. Responsibilities include conducting informational workshops and individual intake appointments, overseeing the application process for Fulbright English Teaching Assistantship awards and other Fulbright candidates, as referred by the Associate Director. This position maintains Blackboard sites used to advise candidates, and track and report out on applicant pools and competition outcomes. He/she takes the lead in administering and mentoring candidates for four to five other competitions, as determined by the Associate and Senior directors. He/she serves on a three-person advising team within the office that conducts individual advising for students in the Early Identification Program. This position works independently, as well as in close consultation with the Associate Director of the Office of Merit Awards.

Educational Requirements:
Master’s degree is required. PhD is preferred.

Minimum Requirements:
3 years of relevant work experience
Excellent oral presentation, writing, and research skills
Proven organizational skills
Knowledge of and interest in the academic and career experiences of students
Proven ability to work with students, faculty and administrators
Interest in students seeking highly competitive awards and fellowships
Proficiency with Microsoft applications (Word, Excel, PowerPoint, Outlook)

Preferred Requirements:
Teaching experience
A personal history of success in national scholarship competitions and/or overseas study and research experience
Proficiency with Blackboard and Access

Salary Range:
Low to Mid $50,000s

The direct link to review the posting is:

Open until filled
May 15, 2017

The Graduate College at the University of Illinois at Chicago is accepting applications for a Fellowship Coordinator position. This is a full-time, 12-month academic professional position. 

This position serves as the primary contact for graduate-level students seeking assistance in applying for major fellowships and funding opportunities to assist them with costs associated with enrollment and research endeavors. Ensure students are informed on funding and fellowship opportunities and that their funding concerns receive proper attention. 


*  Provide leadership for internal and external fellowships and awards.
*  Coordinate and support Graduate College fellowships and awards processes.
*  Coordinate and support Graduate College Awards Committees, including scheduling divisional meetings and preparing electronic applications and supporting information for the committees.
*  Communicate with nominating academic programs (Directors of Graduate Studies and support staff) and applicants (questions and results) for fellowship and awards.
*  Manage graduate student external funding opportunities, grant applications, and pre- and post-award processes including the allocation of tuition and fee waivers associated with external awards and internal assistantships.
*  Ensure that students are informed of the various funding and fellowship opportunities that may be available nationally, internationally and private, and that student funding concerns receive proper attention.
*  Review and critique fellowship and award application narratives, providing specific edit and rewrite guidance to develop competitive application proposals.
*  Work with domestic and international funding agencies and foundations to provide current and prospective students with the necessary information needed regarding funding support and opportunities.
*  Manage and coordinate all external graduate funding competitions requiring preliminary campus processes and nominations (such as the U.S. Fulbright Program, Fulbright-Hays Dissertation Research Award, NSF GROW, DAAD).
*  Serve as college’s primary liaison with the Office of Student Financial Aid related to reporting fellowships, awards, tuition waivers, and resolving related student issues.
*  Conduct workshops for students to inform and assist them in preparing for major funding competitions. Also work one-on-one with them in preparing their proposals and budgets.
*  Clarify reporting requirements with granting agencies, ensuring that funded graduate students adhere to the requirements, negotiating on behalf of students for any deviations to processes.
*  Negotiate with faculty and staff for allocation of tuition and partial fee waivers, managing the cost of education funds resulting from funding successes.
*  Maintain college fellowship and awards database and related funding pages on the Graduate College website.
*  Compile related information and data, preparing reports and analysis as needed.
*  Coordinate and run the Annual All-Campus New Teaching Assistant Orientation.
*  Work with College Development initiatives.
*  Represent the College and Campus on various committees, at various events, meetings and conferences
*  Perform other related duties and participate in special projects as assigned.


A minimum of a Bachelor’s Degree in Liberal Arts and Sciences, Business Administration, Education Administration, International Education or a related field. A Master’s Degree in a related field is preferred. Prior experience in an institution of higher education/learning in working with graduate education.

For full details and to apply, please visit:

June 5, 2017

Amherst College is seeking a Fellowships Coordinator. Under the leadership of the Director of Fellowships, the Fellowships Coordinator imagines and executes outreach communications and events to recruit candidates for national fellowship competitions and celebrate their achievements; works creatively and proactively to promote national fellowships to a diverse student population, and to promote fellowships that specifically value diverse applicants; manages the application process and distribution of funds for the Amherst College Fellowships (internal awards); maintains records and creates reports of application/applicant data; and assists in processing applications for submission to foundations. The Coordinator will also advise and provide essay feedback and write evaluations for Fulbright ETA applications in the fall. This individual interacts with numerous departments across the College, including the Controller’s office, the Registrar, Public Affairs, Financial Aid, the Loeb Career Center, and faculty, and interacts regularly with students, in person and through email.

The full job posting, along with application instructions, can be found at:

Open until filled
May 9, 2017

The Udall Foundation is hiring a new Director of Finance and Operations. The Udall Foundation Director of Finance and Operations (DFO) acts as the Chief Financial Officer (CFO) of the Foundation and reports directly to the Udall Foundation Executive Director. The Udall Foundation is a Federal micro-agency and employs fewer than 30 individuals total. Accordingly, this position provides an opportunity for the incumbent to be involved in all professional aspects of the Foundation. The DFO/CFO position is responsible for Foundation budget, financial operations, internal controls, information technology and administrative support processes. While the USDA provides many financial services (e.g. processing payments and providing financial statements), many critical budgetary and administrative functions are performed directly by the DFO/CFO. The DFO/CFO formulates fiscal policies, oversees budget formulation and tracking, investments and forecasting; assists with strategic and operations planning; and oversees Information Technology strategy and services. The DFO/CFO serves as a member of the Udall Foundation's leadership team, which includes the Executive Director, General Counsel, and Director - DC Office of the Udall Foundation, Director Education Programs and Director Environmental Conflict Resolution Program. The leadership team works cooperatively on Foundation-wide management issues.


As the Chief Financial Officer / Director of Finance and Operations of Udall Foundation, you will provide executive oversight over financial management (including Trust Fund investments), financial systems, budget and accounting, financially-related program analysis, internal controls, cash management, credit management, debt management policies, procurement, and information technology ensuring standards and compliance guidelines are met and oversee corrective actions relating to internal risk assessments and external audit recommendations. You will interact directly with Federal entities such as the Office of Inspector General, US Government Accountability Office, the Office of Management and Budget and USDA financial services. You manage the annual financial audit.

You will be expected to possess expert knowledge of federal laws, rules, regulations and policies of the federal government, to theorize, plan, and direct the entire financial and budgeting functions for the agency as you will be responsible for all aspects of resource management

You can find the full job description here:

June 9, 2017
May 8, 2017

Villanova University is seeking an Assistant Director, Center for Undergraduate Research and Fellowships (CURF). The Assistant Director (AD) reports to the CURF Director and works closely with the Associate Director and the rest of the CURF team (Program Coordinator, Graduate Assistant, and student employees). The AD is Team Lead on all CURF application processes and programming related to nationally competitive scholarships, fellowships, and related awards. The AD advises all students, alumni, and faculty for nationally competitive fellowships and external summer research programs. The AD provides support for undergraduate research and the Presidential Scholars Program (PSP). Overall, the AD ensures that Villanova continues and improves its stellar record of accomplishment with nationally competitive fellowships.

Duties and Responsibilities

Fellowships: Outreach/Promotion/Management: Promotes fellowship/scholarship opportunities to different constituencies on campus. Includes outreach to academic departments, student organizations, alumni, Honors, athletics, CASA, etc. Oversees application processes for Fulbright, Rhodes, Marshall, Mitchell, Truman, Udall, Gilman, Boren, St. Andrews, major STEM graduate awards, and related awards. Organizes programming such as workshops, celebrations, and other events to support fellowships and other awards. Chairs university-wide faculty Fellowships Advisory Board. Attends annual Fulbright National Selection Committee meeting and reports to CURF team. Maintains membership in National Association of Fellowships Advisors and attends professional conferences.

Consultations: Advises all students, alumni, and faculty on applications for nationally competitive fellowships, external undergraduate research programs, and graduate school.

Undergraduate Research Support: As part of CURF team, advises and consults on undergraduate research opportunities and student career trajectories.

Presidential Scholarship Program Support: Assists Director and Program Coordinator with Interview Program, Summer Academy, and other PSP activities, as needed.

Administration: Room reservations, expense and other reports, journal entry transfers, budget spreadsheets. Additional duties and assistance with special projects, as assigned.

A minimum qualification of a Bachelor’s degree and 1-2 years experience. A Master’s degree is preferred. You can find full details here:

May 19, 2017
April 17, 2017

“From the Top” is hiring a Scholarship and Recruitment Manager, and many of the required skills/areas of expertise for this position overlap with our work at the collegiate level. 

Description of organization:

From the Top is America’s largest national platform celebrating the stories, talents, and character of young classically-trained musicians. Through live events, NPR and video broadcasts, scholarships, and arts education programs, we empower these extraordinary young people to engage and inspire music lovers of all ages.  Based in Boston, MA.

Summary of position:

The Scholarship & Recruitment Manager leads From the Top’s national recruitment efforts and manages the Jack Kent Cooke Young Artist Award program, one of the most prominent pre-collegiate scholarship programs in the country. This manager works hand in hand with the Content and Production Department, reporting to the Music Producer and managing a two-person team including the Scholarship Assistant and the Recruitment & Alumni Relations Assistant.

Job description:

Organization website:

Open until filled
April 6, 2017

The Center for Undergraduate Excellence seeks an Assistant Director to assist in the coordination of and advisement for national scholarships and fellowships at the University of Virginia. The successful candidate will jointly manage the Fulbright process, eventually becoming the Fulbright Program Advisor for the University. In addition, s/he will develop interests and expertise in managing other awards, as determined with the Associate Director. S/he will collaborate with the Associate Director in strategic planning for the office and participate in the development and execution of the regular outreach series, website updates, and other information and publicity. S/he will participate in the National Association of Fellowships Advisors (NAFA). S/he will perform other responsibilities as assigned.

For priority consideration, please submit your materials by April 19, 2017. Position open until filled.

Link to posting (0620697):

Open until filled
April 1, 2017

Rollins College, is currently seeking an Assistant Director. The Assistant Director (AD) for Scholarships and Health Professions (SHP) is responsible for supporting the Director of SHP. The AD is responsible for working in a deeply collaborative and synergistic environment to create, implement and assist undergraduate students and alumni in applying for nationally competitive fellowships, scholarships, and grants, as well as develop strategies for advising pre-health students, and promote opportunities and increase participation.

You can find the official job listing here:

We will start screening the applications on April 25; we hope to conduct interviews in early May with a flexible summer start date.  

Open until filled
March 27, 2017

Loyola University Maryland is excited to announce the position of Director of Student Research and Fellowships. Loyola is a Jesuit Catholic Liberal Arts University that enrolls two thousand graduate students and four thousand undergraduates, and is seeking a Director to promote student research and fellowships, across disciplines, with particular focus on building capacity. The Director will identify, engage, and support University students and alumni in applying for nationally competitive fellowships, scholarships, and grants, as well as develop students' research potential and increased participation in research opportunities.

For more information and to apply for this position see

Open until filled
March 24, 2017

The University of Notre Dame is seeking a National Fellowships Program Coordinator for the Flatley Center for Undergraduate Scholarly Engagement (CUSE). This is an entry-level fellowships advising position; the Program Coordinator will report to the Associate Director of CUSE. Primary responsibilities will be aiding the Associate Director with: (1) the Fulbright U.S. Student Program for undergraduates and undergraduate alumni, (2) outreach and advising among first-year students and sophomores, and (3) communications and marketing related to fellowships.

The position would be ideal for returned Fulbrighters or recent Bachelor's or Master's graduates with experience relevant to fellowships advising. Feel free to forward widely.

Applications are due Monday, April 3, with an anticipated start date of May 15. Please direct questions about the position to Dr. Jeffrey Thibert, Associate Director of CUSE, at

The full job posting, along with application instructions, can be found at

April 3, 2017
March 20, 2017

The National Scholarships & Fellowships Program at Emory University is seeking an Assistant Director.

JOB DESCRIPTION: Assists in directing the strategic planning, development, and implementation of programs. Represents the organization at meetings, conferences and other events. May develop and present speeches or presentations to generate or enhance awareness of program(s). Provides technical support by evaluating established processes, conducting training, attending operational meetings and networking with affiliated groups. Monitors progress toward achieving established objectives and deadlines. Participates in planning, administering and monitoring program related budgets. Conducts research, designs new initiatives, and collaborates with others to ensure program(s) remain viable. May serve on, hold office in, or chair committees. May write publishable articles and papers. May supervise staff. Oversees or assists in developing operational and statistical reports for management and regulatory agencies. Ensures required records and documentation are maintained. Performs related responsibilities as required. 

National Scholarships & Fellowships Program

The assistant director in the National Scholarships & Fellowships program is responsible for working closely with the director and the senior associate dean to administer, identify candidates, select nominees, and support applications for nationally-competitive scholarships and fellowships.  In addition, the assistant director will help organize the selection process for a chosen set of internal Emory scholarships and awards.

The assistant director is responsible for the following:

1.   Advise students about scholarships and fellowships available to them, and help students identify the best options for their goals.  Advise students about the application processes and work with them as they edit and reformulate scholarship essays;
2.    Assist the director in identifying faculty members to serve on selection and review committees, and managing the process for selecting nominees;
3.    Organize workshops, presentations, web postings and other means to publicize scholarship and fellowship opportunities to students and faculty.  This includes efforts to publicize and celebrate the success of Emory students;
4.     Assist the director in developing and maintaining relationships with foundations and fellowship providers, the National Association of Fellowship Advisors, other fellowship advisors and schools, and program alumni;
5.     Develop programming with other offices working with high achieving students to ensure the support and development of student excellence at Emory;
6.     Take on other duties in the Office for Undergraduate Education as needed.

Experience preferred: PhD or master’s degree with significant advising and/or teaching experience.

You can find the official job listing here:

June 5, 2017 start date