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Current Job Openings
Posted: November 20, 2024
Deadline: Open until filled
Villanova University is hiring for two positions in the Center for Research and Fellowships (CRF). This is an exciting time of growth and change at Villanova!
Operating in three key areas, CRF administers a growing portfolio of student research programs, the University’s Presidential Scholars Program, and application processes for nationally competitive scholarships and fellowships. We work with undergraduates, graduate students, and alumni. Our students are enthusiastic, ambitious, and eager to make the world a better place. We have a strong and supportive fellowships culture at Villanova and look forward to welcoming the newest stewards of this valued area! The people who fill these roles will further develop the administrative processes and advising program for national scholarships and fellowships.
- Assistant/Associate Director, Global Fellowships: Villanova University Employment Site | Assistant/Associate Director, Global Fellowships
- Assistant Director, Graduate Programs and Fellowships: Villanova University Employment Site | Assistant Director, Graduate Programs and Fellowships
Posted: November 19, 2024
Deadline: Open until filled
Position Overview
The Assistant Director of Global Engagement is responsible for providing support to the Office of Global Engagement in the areas of Fulbright and global fellowship advising, international visiting delegations and program/event management, global engagement activities and international agreements, marketing and communications, research and data management, and other areas.
Minimum Qualifications
Bachelor’s degree and 6 years of relevant work experience, or any equivalent combination of education & experience.
Knowledge, Skills and Abilities
- Advanced communication and presentation skills.
- Ability to work independently and in team settings.
- Ability to provide support for student development and mentorship with a demonstrable concern for students.
- Demonstrated problem solving, time management, and process improvement skills.
- Ability to work effectively with students as well as faculty and staff across campus.
- Skill in identifying complex problems and reviewing information to develop options and implement solutions.
Preferred Qualifications
- Master’s degree
- Strong attention to detail
- Project management experience
- Experience using Excel, EIS, Concur, Tableau, and/or other relevant software.
Required License/Registration/Certifications
None
Job Duties:
- Supports Fulbright and global fellowship advising, such as by serving as an initial advisor for prospects and applicants, managing marketing and promotion campaigns, organizing and leading information sessions and workshops, developing advising schedules, developing application guides and advising resources, reviewing application materials, maintaining communications with prospective, current applicants, and alumni, developing and overseeing alumni networks.
- Plans and organizes international visiting delegations and programs/events, such as by overseeing program/event planning, developing and managing budgets, managing timelines, organizing event logistics, developing briefing documents and information.
- Supports faculty and student global engagement, such as by managing the application process for internal funding, distributing awards and assisting with travel arrangements, supporting the development/renewal of international agreements through data entry and record management.
- Leads marketing and communications for the Office of Global Engagement, such as by developing content, managing marketing campaigns, liaising with appropriate internal and external stakeholders on marketing and communications.
- Conducts research and manages information and data, such as by researching universities/institutions abroad, developing reports and power point presentations, organizing data and developing dashboards, serving as a records manager.
- Provides support to the Office of Global Engagement, such as by participating in broad planning, overseeing operations in the Director’s absence, representing the Director at meetings, ensuring operational compliance with university, state, and/or federal guidelines and requirements, staying informed on best practices and regulatory information related to international education programming, engaging in continuing education and professional development, and performing other duties as assigned based on the needs of the Office of Global Engagement.
Salary Range: $55,000-$60,000
For more information, please visit: Assistant Director, Global Engagement – Denton, Texas, United States
Posted: October 30, 2024
Deadline: October 31, 2024
Description
As a specialist in the Center for Career Engagement and Opportunity (CEO), the Associate Director for Fellowships and Scholarships is responsible for recruiting, coaching, mentoring, and advising all New College students exploring and pursuing prestigious national and international scholarships and fellowships. Targeted awards include, but are not limited to, the Fulbright US Student Program, Goldwater, Gilman, Critical Language Scholarship, Boren Awards, NSF Graduate Research Fellowship, Research Experiences for Undergraduates (REUs), Pickering, Rangel, Payne, Truman, and Hollings. Through keen attention to detail and leveraging a well-informed understanding of the expectations, selection criteria, and application processes, this position advises student applicants and their faculty supporters, provides actionable feedback, and solicits student work product of the highest quality, to engage, motivate, and guide students through all phases of the application process. This position maintains databases that track and record participants, advising active applicants, and applicant outcomes. Reporting to the Dean of Career Success and Experiential Learning, the Associate Director is a member of the Career Success and Experiential Learning leadership team within the Academic Affairs division that aims to prepare all students for their future through coordinated efforts to develop professional early career pathways and scale career readiness. The position directly leads the College’s efforts to ensure all students explore competitive fellowships and scholarships as part of their academic and career planning.
Fellowships & Scholarship Program Leadership & Award Promotion
- Leads all aspects of the College’s Fellowships & Scholarship Program including identifying, developing, and promoting scholarship/fellowship opportunities and New College timelines for targeted scholarship/fellowship programs
- Manages procedures for College’s nomination and submission of applicants for competitive prestigious scholarship/fellowship programs
- Develops and implements strategies to integrate fellowships/scholarships into the academic program
- Collaborates with Dean and Career Success leadership team on the development of program strategic goals, priorities, and plans
Student Advising, Coaching, & Teaching
- Advises students pursuing scholarships/fellowships determining eligibility and competitiveness
- Coaches active applicants on the development of competitive applications
- Prepares students interested in pursuing awards to develop a competitive profile and portfolio
- Meets with students individually and in groups (e.g., class presentations, info sessions) to promote scholarship exploration
- Drafts institutional letters of nomination and recommendation processes as needed
- Teaches a grant writing tutorial/course as needed
Faculty & Campus Collaboration
- Collaborates with career coaches and faculty advisors to connect students with scholarship/fellowship opportunities relevant to their academic and professional aspirations
- Maintains contact with faculty to recruit a diverse applicant pool for targeted awards reflecting the breadth of New College’s students’ identities and academic and professional interests
- Advises faculty on letters of recommendation process as needed
- Convenes and facilitates faculty nomination/preparation/selection committees as needed
- Assists with campus-wide efforts to develop professional pathways and scale student career readiness as part of the Academic Affairs Career & Experiential Learning leadership team.
Undergraduate Research Grant Program Administration
- Coordinates the Student Research and Travel Grant, the College’s undergraduate research grant program, including facilitating promotion, student advisement, nomination, selection and award process
- Collaborates with grants selection committee (alumni and faculty) and Dean on program administration including program policies and award criteria
- Structures program as a student learning process and provides feedback to students on how to improve their grant writing skills
Administration, Report Writing, & Supervision
- Maintains advising notes in a centralized database (i.e., Handshake)
- Develops and maintains databases of student participation, application processes, and student success
- Maintains an online scholarship database
- Writes reports to leadership on program participation and success of applicants
- Develops and maintains webpages and advising resources
- Assists with inputting first-destination records to track early career outcomes
- Supports program fundraising efforts in collaboration with Dean and Foundation
- Coordinates GPA proxy process in collaboration with Provost’s Office
- Collaborates with Office of Communications & Marketing and Provost’s Office to publicize award finalists
- Supervises student or part-time staff
Communication with External Scholarship Agencies & Prospective Students
- Maintains communication with award representatives and agencies and educates on New College’s academic program, coordinating campus visits as needed
- Assists admissions office with outreach to prospective students and families exploring competitive awards; participates in admissions events
Continuing Education & Engagement with the Profession
- Promotes the highest standards and ethics in accordance with national best practices provided by the National Association of Fellowships Advisors (NAFA)
- Demonstrates a commitment to advancing skills by maintaining membership and engagement with relevant literature, research, books, articles, trainings, conferences, and professional associations
Minimum Qualifications
Master’s degree in an appropriate area of specialization and four years of appropriate experience or a Bachelor’s degree in an appropriate area of specialization and six years of appropriate experience. Proficient writing and editing skills. Demonstrated experience providing individual advice to college students.
Preferred Qualifications
Master’s degree and three years of full-time work in higher education providing direct student advising, preferably in liberal arts or honors education. Preference given for experience as a fellowships administrator or advisor, a fellowship or competitive external grant recipient, or other directly related experience. Proficient with technology including student information databases and learning management systems (Canvas). Demonstrated success with public speaking, teaching, collaborating with faculty, and establishing relationships with external entities.
New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans’ status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.
Pay Range: $60,000.00 – $65,000.00 Annual Rate
For more information, please visit: Associate Director, Fellowships & Scholarships | Job Details tab | Career Pages
Posted: October 15, 2024
Deadline: Open until filled
Position Summary
The Center for Undergraduate Research and Fellowships (CURF) seeks a creative and organized individual with strong interpersonal skills to support Nationally Competitive Fellowship advising in a high-volume, fast-paced, dynamic office dedicated to fostering academic and intellectual development for highly motivated students. Reporting to the Director for Nationally Competitive Fellowships, the Associate Director of Nationally Competitive Fellowships will play a pivotal role in advancing the CURF mission of enhancing and promoting campus intellectual engagement by conducting outreach and providing expert guidance on major national scholarships, including (but not limited to Fulbright, Goldwater, Udall, Projects for Peace, etc.).
Job Responsibilities
Fulbright Program Coordination
- Administer the application process for Penn’s Fulbright U.S. Student application process.
- Establish a manageable workflow.
- Recruit undergraduate and graduate students and alumni/ae for the Fulbright U.S. Student Program.
- Conduct Fulbright workshops and information sessions.
- Mentor applicants for the Fulbright.
- Organize and manage the Campus Committee Evaluation process.
- With the CURF administrative team, manage communications regarding the Fulbright.
Fellowship Advising
- Serve as the primary advisor for nationally competitive fellowships geared toward first and second-year students.
- Advertise fellowship opportunities to target populations.
- Conduct information sessions and workshops.
- Administer the Penn application process for nationally competitive fellowships such as the Udall, Goldwater, Projects for Peace, Gaither, and the US-UK Fulbright Commission Summer Institutes, etc.
- Orient and train faculty and staff evaluators for Fulbright, Truman, and other fellowships, manage interview and nomination processes for select fellowships, and prepare background material and reports for faculty advisory committees.
- Communicate with foundations and remain current on existing fellowship opportunities by attending and presenting at foundation workshops, trainings, and professional conferences, and identify new opportunities for Penn students.
Assessment and Evaluation
- Establish and maintain appropriate metrics for assessing outcomes. Leverage data analytics to track and evaluate student progress, engagement, and satisfaction. Use these insights to guide decisions and enhance program effectiveness. Stay abreast of emerging trends and best practices in fellowship advising to improve the student experience continuously.
- Compile an annual report collaboratively, focusing on the needs of each fellowship and establishing goals and objectives to achieve program excellence. Produce reports on student and alumni/ae engagement in fellowships.
Operations
- Work with the CURF administrative team to oversee the internal application management system, ensuring system functionality aligns with the most up-to-date requirements of the scholarship programs. Manages CURF Graduate Fellows on draft reviews for fellowships and assists with writing Rhodes and Marshall endorsement letters.
Qualifications
- Bachelor of Arts, Bachelor of Science, and 2 to 3 years of experience or equivalent combination of education and experience is required.
- Master’s degree preferred
Required:
- Experience advising students and managing content application processes/management systems in a web-based environment.
- Exceptional written and verbal communication skills, with experience providing feedback on student writing.
- Strong interpersonal abilities and a proven track record of collaborating effectively with faculty, staff, alumni/ae, and other stakeholders.
- Demonstrated excellence in organizational and time management skills.
- Evidence of the ability to conduct outreach to vast and broad populations.
- The candidate should understand the demands of a high-volume, fast-paced fellowships office, ideally demonstrated through professional experience.
- The candidate should have experience utilizing data-driven insights to assess and enhance the student experience continuously.
- Familiarity with Microsoft Office, and experience with social media.
Preferred
- Some knowledge of higher educational institutions abroad.
- Experience as a full-time staff member in higher education, especially in student services.
Pay Range: $43,919.00 – $70,000.00 Annual Rate
For more information, please visit: Careers@Penn (myworkdaysite.com)
Posted: September 18, 2024
Deadline: Open until filled
Position Summary
The Undergraduate Research and Fellowships (URF) office at Northeastern University fosters a culture of undergraduate research and creative endeavor across a global network. Along with other offices and programs on campus, URF supports students through workshops, mentoring, and consultation on applications for distinguished fellowships and advanced study; funding through the university-wide Project-Based Exploration for the Advancement of Knowledge, or PEAK Experiences Awards; and much more. URF’s primary responsibility is to develop, provide, and communicate comprehensive programming that promotes and supports self-efficacy, cultural agility, ethical civic engagement, cultural awareness, intellectual community, and advanced study among all students, regardless of background.
For more information, please visit: https://northeastern.wd1.myworkdayjobs.com/en-US/careers/details/Director—Undergraduate-Research—Fellowships_R128068
Posted: September 3, 2024
Deadline: Open until filled
Position Summary
The Office of Undergraduate Research & Scholars in the Experience Hub at the College of Saint Benedict (CSB) and Saint John’s University (SJU) invites applications for a full-time (0.92 FTE), benefit eligible position of Senior Associate Director.
The Senior Associate Director plays a crucial role in enhancing undergraduate engagement with high-impact practices, particularly in undergraduate research (UR) and competitive fellowships (CF). This position is situated within the Experience Hub, an integrated space that includes the Experience and Professional Development (XPD) department, the Center for Global Education (CGE), and the Office of Undergraduate Research & Scholars (OURS). The Senior Associate Director is instrumental in advancing the mission of the Experience Hub by connecting students with meaningful high-impact and experiential learning opportunities aligned with their goals and interests. This position oversees the operations of UR and CF, including program administration, student advising and mentoring, assessment, event management, budget oversight, and collaboration with faculty advisory groups.
Institutional Inclusion Visioning Statement
The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.
CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visit CSBSJU.
Responsibilities
Program Administration & Student Engagement (50%)
- Recruit and advise prospective and current students for OURS opportunities, helping students achieve meaningful and intentional experiences
- Support faculty participation in UR programs, coordinate the UR Faculty Advisory Committee, and facilitate faculty mentorship through professional development
- Envision, plan, and execute annual UR campus events including Scholarship and Creativity Day
- Provide operational support to the Pathways to Distinction program
- Partner with the Faculty Coordinator of Competitive Fellowships to promote opportunities for competitive fellowships and advise students through the process
- Direct Emerging Scholars Program, Summer Collaborative Grant, Lindmark Fellowship in Ethics, and the CSB and SJU Distinguished Thesis program
Strategic Planning and Assessment (30%)
- Promote UR and CF opportunities and programs, leading to recruitment of diverse and creative professionals reflective of the CSBSJU student body
- Develop and execute strategic planning that supports the mission and vision of OURS
- Support the Experience Hub’s mission through stakeholder collaboration, including developing and executing a Hub-wide assessment plan
- Collaborate with campus and community partners to create innovative programs and partnerships
- Lead assessment activities for all OURS programs and generate associated reports
Financial Management (10%)
- Manage disbursement of all research funds associated with UR programs
- Review UR student grant program requests and manage UR grant budget
- Manage department budget, oversee expenses, and administer associated endowments, including preparing annual fund utilization reports
Leadership (10%)
- Lead and supervise assigned professional staff within the Experience Hub including student employees
- Provide training, guidance, and support to office staff, ensuring high standards of performance and professional development.
- Conduct regular performance evaluations, provide constructive feedback, and develop improvement plans as needed.
Qualifications
- Bachelor’s degree
- 4-5 years of experience in a related field including project management and program development within a higher education setting; master’s degree may substitute for two years of experience.
- Experience with stewardship of funded programs and financial management of multi-program budgets
- Demonstrated ability to effectively collaborate with diverse stakeholders to achieve shared goals
- Strong problem-solving capabilities, with exceptional organizational and management skills
- Ability to take initiative, identify areas for improvement, and work independently with minimal supervision
- Excellent mentorship and interpersonal skills, with a proven ability to communicate effectively across diverse cultural backgrounds and life experiences
- Strong computer skills, with proficiency in Microsoft Office Suite, database management, and related technologies
- Exceptional oral and written communication skills, with the ability to engage with a wide range of constituents in a professional manner
PHYSICAL REQUIREMENTS:
- Work is performed primarily in person, in a standard office or similar environment with some opportunity for remote work
- Significant keyboard and computer use, prolong sitting, and occasional standing
TRAVEL REQUIREMENTS:
- Some travel between the campuses of the College of Saint Benedict and Saint John’s University
For complete details and to apply please see: https://www.schooljobs.com/careers/csbsju/staff/jobs/4650208/senior-associate-director
Posted: September 1, 2024
Deadline: Open until filled
Come join the CLS team! The Critical Language Scholarship Team is hiring two Program Officers–one for Indic and Indonesian Language Programs and the other for Chinese Language Programs.
Learn more and apply on the American Councils for International Education Career website:
* Indic and Indonesian Languages: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=115970&clientkey=58AA089E0E2C786B7FE4217373F3BCBD
* Chinese Language Programs: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=117685&clientkey=58AA089E0E2C786B7FE4217373F3BCBD
The Critical Language Scholarship (CLS) Program is sponsored by the U.S. Department of State with funding provided by the U.S. Government. It is supported in its implementation by American Councils for International Education. Read more about the CLS program here: www.clscholarship.org.
Program Officers report to CLS Program Managers and are responsible for program administration and logistics, as well as communication with program participants and partnering institutions in their region.
Each summer, the CLS Program supports over 500 American students to learn a dozen languages critical to America’s engagement with the world. Over 400 of these students study abroad for eight weeks during the summer, while the others engage in virtual international exchange through CLS Spark.
Join us and help build mutual understanding with people around the world!
If you have any questions about the CLS Program or these roles, please feel free to reach out to cls@americancouncils.org.
Posted: August 24, 2024
Deadline: Open until filled
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.
Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.
Vassar College is a smoke-free, tobacco-free campus.
Vassar College offers a comprehensive benefits package for administrators which includes:
- 22 vacation days for full time employees – prorated if not full time, unlimited paid personal and sick time for use at the supervisor’s approval.
- 14 paid holidays per year which includes the week between Christmas and New Year’s Day.
- A choice of three health plans (EPO, PPO, High Deductible), Participation in FSA, Dependent Care, and Transit programs.
- Voluntary, employee paid dental insurance plan.
- Life Insurance and Voluntary Supplemental Life Insurance
- Employer paid short-term and long-term disability programs.
- 403(b) defined contribution plan after one year of service. For more information, visit: https://offices.vassar.edu/human-resources/benefits-and-wellness/retirement/
- New hires will be automatically enrolled in the SRA at a 4% employee contribution per paycheck.
- Tuition benefits for undergraduate programs: Eligible after applicable waiting period. For more information, visit: https://offices.vassar.edu/human-resources/benefits-and-wellness/tuition/
Position Summary and Responsibilities
Reporting to the Associate Dean of the College for Career Education and working closely with the Dean of Studies/Chair of the Fellowships Committee, the Director of Fellowships is a key member of the leadership team in Center for Career Education and is responsible for overseeing and expanding the college’s fellowship programs, including both nationally competitive fellowships as well as internal Vassar fellowships for graduate study, summer language study, and internships.
This role involves advising students and alums on fellowship opportunities, developing partnerships, and coordinating application processes to ensure that students and alums are well-prepared to apply for prestigious fellowships. The Director will coordinate with the Faculty Chair of the Fellowships Committee, the Dean of Studies, as well as an elected Faculty Committee on Fellowships and various ad-hoc committees to organize and oversee application, selection, and nomination processes. Within the Center for Career Education, the Director will work closely with the Associate Director of Fellowships and an Office Specialist to manage day-to-day operations related to fellowships. The Director will also engage with faculty and external partners to enhance the college’s fellowship initiatives.
Responsibilities
- Provide individualized guidance to students and alums seeking fellowships and related graduate school plans, including helping them identify appropriate opportunities, develop competitive applications, and prepare for interviews.
- Oversee the administration of fellowship programs, including application processes, selection committee training and management, candidate selection procedures, and award management.
- Take a lead role in implementing the office’s new application management solution, SurveyMonkey Apply.
- Ensure that all fellowship-related activities align with the college’s mission and strategic goals.
- Oversee the administration of $2M+ in Vassar’s endowed and expendable fellowships. Work with the Office Specialist. Associate Director, and Accounting to ensure streamlined processes for fund disbursement.
- Develop and implement strategies to raise awareness of fellowship opportunities among students, including creating and organizing workshops, information sessions, and promotional materials.
- Monitor and evaluate the success of fellowship programs and report on outcomes to college leadership.
- Maintain detailed records of fellowship activities, applications, and awards.
- Stay informed about national and international fellowship opportunities, trends in higher education, and best practices in fellowship advising. Maintain active membership in the National Association of Fellowship Advisors (NAFA). Attend relevant conferences and training sessions as needed.
Qualifications
Required
- Bachelor’s degree and a minimum of 5 years of experience in higher education, student affairs, or a related field.
- Strong interpersonal and communication skills, including the ability to mentor and motivate students.
- Excellent organizational and project management skills with the ability to handle multiple tasks simultaneously.
- Familiarity with a range of fellowship and scholarship opportunities and a keen understanding of the competitive application process.
- Knowledge of liberal arts education and the needs of a diverse student body.
- Demonstrated commitment to student success and development.
- Ability to work collaboratively in a small, close-knit academic community.
Preferred
- Master’s degree or PhD.
- Experience with fellowship advising or program management.
The starting annual base salary range for this position is $68,900 – $88,000.
For complete details and to apply, please see: https://employment.vassar.edu/postings/4056
Posted: August 21, 2024
Deadline: Open until filled
The University of North Texas is hiring an Assistant Director of Global Engagement. The Office of Global Engagement supports the university’s campus internationalization initiatives through global partnerships and international agreements, hosting international visiting delegations, faculty and student global engagement, and Fulbright and other global opportunities.
The Assistant Director of Global Engagement is responsible for Fulbright and global fellowship advising for students, managing and marketing programs and events, data analysis and reporting on global engagement, and other campus internationalization initiatives. The salary is commensurate with experience and has a pay range of $55,000-$60,000. Additional information about the position is available at: https://careers.untsystem.edu/jobs/assistant-director-global-engagement-denton-texas-united-states.
Posted: August 21, 2024
Deadline: Open until filled
The University: The University of Tennessee is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling over 33,000 students, the campus is located in the foothills of the Great Smoky Mountains and beautiful East Tennessee. As a land-grant university, it is committed to excellence in learning, scholarship, and engagement. In all its activities, the university aims to advance the frontiers of human knowledge and enrich and elevate society. The university values intellectual curiosity, pursuit of knowledge, and academic freedom and integrity.
The Division: The Division of Student Success at UT works to engage each student scholar’s experience by supporting their unique strengths and goals. It collaborates with UT faculty and staff to help each student scholar maximize their individual strengths and understand how their strengths contribute to their academic dreams, career paths, and personal well-being. As a member of Student Success, the center’s mission is empowering student scholars to create and achieve career goals by providing comprehensive career education.
Position Summary: he Associate Director of URF collaborates with the Director to co-create and assess the overall strategy for scholar development in the domains of undergraduate research and fellowships. They will create year-long coaching, instructional, and operational plans to connect students with undergraduate research opportunities and to support students as they apply to nationally competitive awards (such as the Fulbright and the Rhodes Scholarships) while intentionally supporting the campus-wide Vol Edge program. This includes operational design, assessing results, policy and procedure monitoring, curriculum development, and direct coaching. Additionally, the Associate Director manages many of the nationally competitive awards campus processes; leads identification, support, and endorsement of candidates; and assists with the development of and collaboration with faculty committees. The Associate Director will also spearhead activities to further raise awareness of undergraduate research and nationally competitive awards among students, faculty, and staff. The Associate Director has direct supervision of two Assistant Directors who contribute to this effort. As assigned by the Director, the Associate Director will oversee data-driven program and process creation and improvement efforts across all OURF activities and report to various constituencies on the individual and cumulative student impacts of OURF activities, as well as hire and manage staff.
Position Responsibilities:
ADMINISTRATION AND OVERSIGHT
- Provide oversight of student development within undergraduate research and the competitive fellowships process, including supervision of the Assistant Director of Fellowships and the Assistant Director of Undergraduate Research.
- Lead the design and assessment of instruction, coaching, and processes that support students as they compose candidate materials (fellowships) and seek/execute research positions (undergraduate research).
- Develop and maintain programming to support the Vol Edge program.
- Monitor performance and recommend various personnel actions including but not limited to hiring, merit increases, promotion, professional development, and vacation schedules.
- Provide training to staff on topics including strategic planning, goal setting, communication with faculty, and department policies
- Assist Director in facilitation of office leadership team to ensure most effective operations; analyze long-term impact of decisions and plans; and establish and evaluate standards of performance; affect changes in office policy in collaboration with Director.
STUDENT ADVISING AND DEVELOPMENT
- Provide guidance in the drafting of candidate materials (e.g., personal and project statements); review candidate materials and provide detailed feedback; and offer ongoing support to students in their efforts to see applications through to completion/submission. Associate Director will lead large campus application processes, such as Fulbright, and will lead other fellowships based on background and interests (to include STEM, language, or leadership focused awards).
- Lead campus interview/nomination committees, scheduling campus interviews and drafting endorsement/nomination materials as needed.
- Ensure timely submission of application packages, including appropriate correspondence with faculty to meet expectations and deadlines.
- Promote awareness of nationally competitive awards among students, faculty, and staff in order to broaden and diversify applicant pools. Examples of campus engagement include but are not limited to: organizing and leading general information sessions, workshops, and classroom and departmental visits; developing promotional materials; promoting internal awards; and representing URF through university committee work.
- Maintain detailed records of student meetings.
DATA MANAGEMENT
- Review current OURF data collection methods and evaluate them against best practices and the OURF strategic plan.
- Design, augment, or redirect data collection methods to best serve the office and demonstrate student development, student wellness, and student satisfaction while remaining consistent with the needs and preferences of the Division.
- Design and maintain appropriate venues for displaying collected data.
- Coach Assistant Directors to refine programming based on data.
- Determine areas on campus (colleges, departments, specific student populations) that need additional recruitment efforts and direct appropriate programming to address those needs.
COMMUNICATIONS AND EVENTS
- Serve as the OURF representative on the Division-wide communications and events team.
- Attend regular meetings and disseminate findings back to OURF.
- Write stories, press releases, newsletter entries, etc. to promote OURF and our students’ successes.
- Other duties as assigned.
Qualifications:
Education
Required: Master’s degree at time of hire.
Preferred: Doctoral degree.
Experience
Required: Significant relevant professional experience in an academic setting on a college/university campus. Examples of relevant professional experience include: teaching and/or research appointment on a college/university campus; fellowships advising; academic advising; advising and mentoring students in an honors program/college, TRiO program, writing center, and/or international education, service-learning, or undergraduate research unit. Alongside full-time professional experience, graduate assistantships in a relevant area noted above and postgraduate experience working, studying, teaching, or conducting research abroad, such as through a nationally competitive award (e.g., Fulbright), will be considered as part of a candidate’s body of relevant professional experience.
Preferred: Five years of relevant professional experience. Experience studying, working, teaching, or conducting research abroad, whether as a student, recent graduate, or working professional. Experience conducting and presenting academic research. Experience writing literary, journalistic, or scholarly publications and/or successful grant applications. Significant experience working with high-achieving college students and with faculty. Significant supervisory experience preferred.
Knowledge, Skills, & Abilities
Required:
- Able to effectively challenge and support high-achieving students
- Knowledge of multiple fellowships applications processes and the ability to create appropriate internal deadlines/processes to meet student development goals
- Superior skill in written communication
- Superior skill in the effective teaching of writing/interviewing
- Knowledge of experiential learning in a higher education context, such as fellowships advising (strongly preferred), international education, undergraduate research, service-learning, and internships
- Able to exercise sound judgment/discretion and work effectively 1-on-1 and in groups with diverse student, faculty, and staff populations
- Knowledge of the diverse populations on a university campus and the various needs and issues presented by a diverse student population
- Able to work well and remain organized and composed under the pressure of national deadlines and high-volume times of year
- Public speaking skills necessary to present effectively to large audiences
- Able to organize events/workshops for college students
- Knowledge of research methods of an academic field
- Able to take direction, initiate action, develop ideas, and work as a collaborative team member
Preferred:
- Knowledge of nationally competitive awards and current trends and issues in fellowships advising with a strong preference for STEM-based awards (Churchill, Goldwater, NSF REUs, NSF GRFP, Udall, Amgen, etc.) or language- and leadership-based awards (Boren, CLS, Truman, Fulbright Summer Institutes, etc.)
- Skills to leverage data and student success technologies in order to make informed, timely decisions
Salary: Minimum salary $72,000 and accompanied by a university benefits package.
Start Date: This position will begin January 1, 2025.
For complete details and to apply, please see: https://ut.taleo.net/careersection/ut_system/jobdetail.ftl?job=24000001QR&tz=GMT-04%3A00&tzname=America%2FNew_York